Adoption is the key to any technology initiative, and efforts to create the paperless office often run into problems when it comes to 'how to read a document'. Lawyers prefer paper to reading on screen. Thanks to Scientific American magazine, I have a new understanding of the issue of paper vs. on-screen reading.
Turns out - there is a scientific reason for a preference for paper. (read the article here). So what's the solution?
First step - recognize that attorneys will continue reading from paper.
Next Step: efficiently facilitate creating paper copies of documents. My suggestion: (a) in the context of the paperless office, continue to scan everything and (b) create a way to easily print a 'reading copy' for lawyers to work from. The reading-copy would likely be identified by a footer added to the MS-Word document or PDF document which indicates date-printed, version number of the document, and a notation indicating "Reading Copy - not for filing".
Are you already doing this? Comments and suggestions welcome!